5 Part 5: V-Modell Reference Work Products

5.3 Products

5.3.6 Acquisition and Contracting

5.3.6.2 Request for Proposal

Process module: Drafting and Conclusion of Contract (Acquirer)

Responsible: RFP-Manager (when using process module Drafting and Conclusion of Contract (Acquirer))

Activity: Preparing Request for Proposal

Participating: Project Leader, Purchaser, Requirements Engineer (Acquirer), Controller, Executive

Purpose

The »Request for Proposal includes all information required by the bidder for »Submitting an Offer. The request for proposal is intended to invite potential bidders to submit an »Offer. Public purchasers shall observe the applicable regulations for the preparation of RFP specifications, e.g., »VgV , »GWB, »VOL, »VOF, »VOB, »UfAB III and »WiBe 21, when preparing an request for proposal. If a private purchaser, who will only award one contract, wants to invite offers without without conducting an request for proposal, this »Request for Proposal corresponds to a request for an offer and is not subject to any legally prescribed regimentations.

Is generated by

Project Manual, Make-or-Buy Decision (see product dependency 4.29)

Depends on

Project Manual (see product dependency 5.48)

QA Manual (see product dependency 5.49)

Requirements Specification, Contract, Contract Addendum (see product dependency 5.50)

External Hardware Module Specification, External Software Module Specification, External Unit Specification, Contract, Contract Addendum (see product dependency 5.53)

Project Manual, QA Manual (see product dependency 5.55)

5.3.6.2.1 General Remarks on the Request for Proposal

The general remarks on the »Request for Proposal include all information to be provided to the bidder about organization and contract award law, e.g. pencil draft of »Contract, »Criteria Catalog for Assessment of Offers, contract award criteria, assessment methods, and time frame.

5.3.6.2.2 Annex 1: Requirements Regarding the (Sub-)System

See Annex 1: Requirements Regarding (Sub-)System in product Contract.

5.3.6.2.3 Annex 2: Directives for the Project Manual (Supplier)

In this annex the acquirer lists mandatory specifications for the Project Manual of the supplier, e.g., tailoring specifications and risk management specifications. The guideline for this annex is included in the Project Manual of the acquirer in the subject »Directives for the Project Manual of the Supplier. This specification will be adopted. Any required changes shall be made in the Project Manual of the Acquirer.

5.3.6.2.4 Annex 3: Directives for the QA Manual (Supplier)

In this annex the acquirer lists mandatory specifications for the »QA Manual of the supplier, e.g., quality assurance measures to be conducted and standards to be used. The guideline for this annex is included in the Project Manual of the acquirer in the subject »Directives for the QA Manual of the Supplier. This specification will be adopted. Any required changes shall be made in the QA Manual of the Acquirer.