5 Part 5: V-Modell Reference Work Products

5.3 Products

5.3.3 Reporting

5.3.3.7 Commercial Project Status Report

Process module: Life Cycle Cost Management

Responsible: Controller (when using process module Life Cycle Cost Management)

Activity: Preparing Commercial Project Status Report

Purpose

The Commercial Project Status Report is used for tracking the life cycle costs planned in the »Life Cycle Cost Calculation and the monetary project result and, thus, for controlling the monetary project result. It informs at least the »Project Leader, the »Executive and the »Steering Committee on the commercial situation of the project. Number and frequency of the Commercial Project Satus Reports to be prepared are specified in the Project Manual.

The detailed cost analyses may partly be confidential. Therefore, they will be integrated in compressed form into the »Project Diary's analysis of plan deviations and into the cost section of the »Project Status Report.

Is generated by

Project Manual, Project Plan (see product dependency 4.13)

Depends on

Life Cycle Cost Calculation, Final Project Report, Project Status Report, Project Diary (see product dependency 5.18)

5.3.3.7.1 Deviation from Projected Costs of Planning Stage

The document Life Cylce Cost Calculation compares the costs at planning stage with the projected budgeted costs. Any deviation will be documented and analyzed.

These deviations may be the basis for change proposals intended to ensure that the projected costs of planning stage will not be exceeded.

5.3.3.7.2 Deviations of Project Costs

The actual project costs will be compared with the costs planned in the work product »Life Cycle Cost Calculation, taking into account additional cost factors, e.g., general expenses and interest charges. Any deviation will be documented and analyzed with regard to contents.

Depending on the state of manufacture, the expected costs to complete, e.g., personnel costs, material costs and travel expenses, will be determined. This includes additional costs, e.g., risk surcharges, interests and financing charges. The costs at completion can be derived from these data.

5.3.3.7.3 Deviations of Manufacturing Costs

The future »Manufacturing Costs will be recalculated based on the current data and compared to the costs planned in the »Life Cycle Cost Calculation. Any deviation will be documented and analyzed with regard to contents.

The manufacturing costs will be detailed to such a degree that the cost drivers of individual system elements can be recognized. Proposals for technical modifications may be derived from the deviations in order to prevent the manufacturing costs planned in the »Life Cycle Cost Calculation from being exceeded.

5.3.3.7.4 Deviations from Projected Costs of Use

The document Life Cylce Cost Calculation compares the projected costs of use with the planned budgeted costs. Any deviation will be documented and analyzed.

These deviations may be the basis for change proposals intended to ensure that the projected costs of use will not be exceeded.

5.3.3.7.5 Deviations from Projected Cost-Effectiveness

The expected result will be recalculated based on current information and compared with the result planned in the »Life Cycle Cost Calculation. Any deviations will be documented and analyzed with regard to contents

Positive and negative effects of deviations from the planned values must compensate each other. If the planned result cannot be achieved or cost-effectiveness cannot be ensured, control measures shall be proposed and initiated.