6 Part 6: V-Modell Reference Activities

6.3 Activities

6.3.4 Configuration and Change Management

6.3.4.3 Deciding on Changes

Purpose

The change steering group will meet at regular intervals or in urgent cases as required and deal with all change requests on which a decision is due. For each change request a decision shall be made about how to further proceed with it. Each decision of the change steering group shall be binding. Should those decisions involve conflicts, escalation of these conflicts should be according to the specifications in the project manual. As a basis for making a decision the products »Problem Report / Change Request and »Problem/Change Evaluation will be used.

When making a decision, the following steps shall be taken (see Figure 9):

• Preparing the decision, this means collecting change requests and related assessments and arranging them in groups, preparing and distributing the agenda for the meeting and mailing invitations.

• Presenting change requests and assessments and determining decision criteria. Examples of decision criteria are:

  • Costs incurred
  • Availability of acquirer funding, if the change request is made by the acquirer and the changes are no longer covered by the existing contract
  • Availability of personnel and other required resources
  • Project delay
  • Technical suitability of the suggested solution
• Adopting change decision and laying down its implementation
• Determining the impact of the change
• Recording the change decision in the change decree
• Distributing and communicating the change decision.

If the change decision should require a contractual measure, such as changing the requirements, this will be noted down accordingly.

Activity Flow

Figure 9: Activity Diagram "Deciding on Changes"