6 Part 6: V-Modell Reference Activities
6.3 Activities
6.3.6 Acquisition and Contracting
6.3.6.2 Preparing Request for Proposal
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Work Product: |
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Method Reference: |
Purpose
The purpose of this activity is to prepare the »Request for Proposal and to send it to potential suppliers.
The role »RFP-Manager shall plan this task jointly with the »Project Leader so that information with regard to schedule, cost and quality can be included in the request for proposal. At this point, it will thus be absolutely necessary to review the budget that is available for the planned order. In case of public acquirers, the estimated budget will affect the way the contract is awarded. In the public sector the budget that may be stated in an request for proposal will be binding. It will be not possible to withdraw an already published request for proposal due to lack of funding. An example of how an request for proposal will be prepared and what contents will have to be included can be found in the »UfAB III.
The RFP Manager will use the »Requirements Specification - e.g. the »External Unit Specification, the »External Hardware Module Specification or the »External Software Module Specification - and the draft contract to prepare the »Request for Proposal. In this process, all necessary guidelines resulting from the »RFP Concept will have to be observed. In the private sector, company regulations will frequently exist, which specify the contents of request for proposal and contracts. When preparing an request for proposal, the following aspects will have to be considered:
- Requirements on the system to be developed
- Specifications concerning the process, the development environment and the CM and QA measures
- Specifications concerning meetings, reporting and reviews at the acquirer's location
- legal (non disclosure agreement, running contracts), commercial (inquiries for prices, warranty, license) and organizational aspects (points of contact at the supplier's location) that later will become part of the »Contract.
As defined in the »RFP Concept, the complete »Request for Proposal will be mailed or published in the related official gazettes.