5 Part 5: V-Modell Reference Work Products

5.3 Products

5.3.6 Acquisition and Contracting

5.3.6.5 Offer Assessment

Process module: Drafting and Conclusion of Contract (Acquirer)

Responsible: RFP-Manager (when using process module Drafting and Conclusion of Contract (Acquirer))

Activity: Assessing and Selecting Offers

Participating: Purchaser, Project Leader, Requirements Engineer (Acquirer), Controller, Executive

Purpose

The »Offer Assessment is the basis for the selection of a supplier. It includes a list of all »Offers received. The result of the offer assessment is the selection of a provider to whom the contract will be awarded. It is based on the assessment of offers which will document the evaluation of all offers in accordance with the »Criteria Catalog for Assessment of Offers.

Since there are numerous different contract award procedures, we have decided not to consider specific aspects of individual procedures.

Is generated by

Project Manual, Make-or-Buy Decision (see product dependency 4.29)

Depends on

Offer (Supplier) (see product dependency 5.52)

5.3.6.5.1 Offers Received

Together with the appropriate bidder, the »Offers received will be listed in tabular form. In addition, the table may comprise a column for every evaluation level, which will include the result of the assessment.

5.3.6.5.2 Assessment of Offers

The »Offers will be assessed in stages. For each offer, it must be clear which assessment result was achieved at every stage. If an offer is eliminated, it must also be clear at which stage it was eliminated.

The »Criteria Catalog for Assessment of Offers with the corresponding assessment matrix may be regarded as evaluation specification, and the subject Assessment of Offers may be regarded as the corresponding evaluation report.

5.3.6.5.3 Acceptance of an Offer

This subject is intended to document the contract award decision. The reasons for the contract award decision and the reason for the elimination of the other offers must be justified and documented in detail.